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Working With Multiple Page Tables in Word 2007

Here are a few tips for working with long tables.

Repeat Heading Rows

Word 2007 gives you the option of automatically repeating your heading rows on multiple-page tables.

1. Select the heading row to repeat.
2. In Table Tools, Layout tab, Data tab, click Repeat Header Rows.
3. If you make any formatting or text changes to the original headings, the repeated heading rows will automatically update.

Insert a Page Break

You can use manually insert a page break (Ctrl + Enter) into a table, but it won’t repeat the heading rows if you do. You can also use the Split Table feature (Table Tools, Layout tab, Merge group) but that stops the heading rows from repeating, too. The Split Table would be useful when you have a table that you want to be able to add paragraphs of text between some of the table rows. Here’s an alternative that will let you use the repeating heading rows.

1. Select the row you want to force onto the next page.



2. In the Home tab, Paragraph group, click the button for the Paragraph dialog box.
3. In the Lines and Page Breaks tab, look in the Pagination section, check Page Break Before.
4. OK to finish.

Table Styles

There are a lot of different Table Styles to use, and all of them give you the choice of having alternately shaded (Banded) rows or columns. You can change whether to shade rows or columns through the Table Tools, Design tab, Table Style Options. Either one would make a long table easier to read.

If you’re not quite happy with the Table Styles, you can modify them through by clicking Modify Table Style from the bottom of the Table Styles gallery. From there you can change any aspect of the formatting, and choose where to apply it to only the current table (choose Only this document) or to all new tables based (choose New documents based on this template).

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