Coffee Break Computer

Word 2007 Practice: Adding a Footer to a Document

A footer is the text that sits along the bottom margin that can repeat on every page of the document. It typically would hold the document title, page numbers, the print date, or a message like Draft or Internal Use Only. A footer is exactly the same as a header, except a header is at the top of the page.

In this practice exercise, you will generate enough text for a multiple page document, add paragraph spacing and indents, and add a footer that will include your name, the current date and page numbering.

Create the Document

1. Type =rand(16,4), then push Enter to create a quick document of 16 paragraphs of 4 sentences in each.
2. Press Ctrl + A to select all the text.
3. In the Home tab, go to the Paragraph group and click the Paragraph box button. In the Paragraph box, change the Indentation, Special box to First line and the Spacing, After to 12pt. This will indent the first line of and add space between every paragraph.

To Create the Footer

1. From anywhere in the document, click the Insert tab, and in the Header & Footer group click Footer, and in the list (that’s also called a Gallery) that appears choose Blank (Three Columns).
   
   Note: Notice that there is now a Header & Footer Tools button at the very top of the Word window, with a Design button directly underneath. This is called an On Demand tab and should hold every option needed to modify the footer.
2. Now you’re in the footer area of the document, you should see three [Type text] areas. Click the left hand one and type in your name. The rest of the document will be grayed out while working in the footer area: to change back to the main document double-click on it.
3. Click the center [Type text] and in the Design tab, in the Insert group, click Date & Time. Notice the Update Automatically checkbox, check that if you want the date you insert to always show the current date. Choose whatever date format you like, double-click it to insert it.



4. Now click on the right-hand [Type text] area. In the Design tab, Header & Footer group, click Page Number, move the mouse over Current Position, and in the Gallery choose Page X of Y, Bold Numbers. This will show the current page, X, and the total number of pages, Y. (This page numbering adds an extra Enter after inserting it, immediately backspace once to delete it.)
5. Double-click on your main document to leave the footer area. Scroll through the document or zoom out to see the footer on every page. Notice how the page numbering changes on every page, and would continue to update to include any new pages you might add to the document.

If you want to experiment further with the other types of footers, Undo back to the point before you added the footer, and follow the same steps, but choose a different footer from the Footer Gallery.

Headers & Footers and Page Numbers are part of the Building Blocks, new in Word 2007. Building Blocks are premade, formatted document parts, which also includes premade watermarks, cover pages, table of contents and bibliographies. The displays of the different Building Blocks are called Galleries.

Popularity: 3% [?]