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Word 2007 Practice: Making Mailing Labels

Labels are pretty easy to make in Word. Even if you don’t have actual labels to print right now, this lesson will take you through the steps. Here’s how to make a full sheet of the same label:

1. Click on the Mailings tab.
2. In the Create group, click Labels.




3. Click the Options button. For this practice, you can use your own label, or use this: for Label Vendor use Avery US Letter. In the corresponding Product Number list choose 5160 (this is a standard size mailing label, 30 to a sheet). OK to finish.




4. The Address: box is where you type what will be on the labels. For this practice type in your own name and address. Word might try to put an address (or something like it) from the current document, that can be deleted.

Note: When typing in a address for the labels, try to be correct, because any mistake will be on every label. Also, do not push Enter after the last line for the label; not entering will make it easier to center the labels vertically.

5. In the Print area, choose whether you want a full page of the same labels, or want to print a single label. For this example, please use Full page of the same label.
6. To see the labels and be able to save them as a file, click New Document. To send the labels directly to the printer, click Print. For this example, please use New Document.

After choosing New Document, you will see your labels displayed with your address on each one. The labels are set up in a table, so you want to be careful not to drag any of the lines that divide the labels – if you do accidently, use Undo (Ctrl + Z) right away to fix it.

This next step will center the text vertically on the labels – doing so can help keep the text from printing outside the edge of the label.


7. In the sheet of labels, push Ctrl + A or click the little plus sign off the upper right corner of the labels. Either action will select all the labels and text. Look for the Table Tools button at the top center of the Word window. Click Layout, then choose Align Center Left. This will center your text top to bottom in each label, while keeping it left aligned.
8. If you want to save the labels to print later, save it like a standard Word file. If you don’t want to keep this practice word, close without saving

More About Labels

There are a wide variety of labels on the market today, and most all will have a product number somewhere on the packaging. Mailing address labels come on a sheet of 3-across and 10-down (30 labels per sheet) or 2-across and 10-down (20 labels per sheet). For a standard mailing address, the 3-across type provides plenty of room. The only difference I have personally seen in labels is that printers don’t always pull the cheaper labels through correctly, so the text prints over onto the next label, all the way down the page.

Labels can be bought specifically for ink jet or laser printers. When printing labels on lasers, it’s best not to try to run a sheet through the printer more than once, as the heat from the printer can cause the adhesive on the labels to release and possibly fall off in the printer.

For information on how to format mailing labels, see Formatting Mailing Labels in Word 2007.

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