Word 2007: How to Save Anything as a Quick Part
November 19th, 2008 | by Loren |
Here the positive things about Quick Parts:
- It can be anything you use repeatedly in Word documents, and can be made up of any document part, like graphics, text, tables or fields, or any combination of those things.
- Nothing to remember, you can insert them through a menu.
- Easy to create and save.
Quick Parts are found in the Insert tab, Text group. The Quick Parts Gallery is the menu that appears when you click the Quick Parts button. Here’s how to save to the Quick Parts Gallery.
- Select what you want to save.
- Click the Quick Parts button, then choose Save Selection to Quick Parts Gallery.
- The Create New Building Block box opens.
- Name: Type your name for the Quick Part here.
- Gallery: Specifies which Gallery it appears in (leave on Quick Parts for this example).
- Category: Gallery lists can be broken into Categories, so you could arrange your Quick Parts by project name, item type (graphics, boilerplate text), document parts (letter closings, memo or report headings), or any way that is relevant to how you work. The Categories list alphabetically, but you can override that by starting a category name with an exclamation point. You create a new Category by clicking the down arrow in the Category: area, choosing Create New Category…, then typing in the name for it.
- Description: optional, use for your reference.
- Save in: no need to change.
- Options: You can choose to Insert Content Only, Insert Content in New Paragraph, or On New Page.
- OK to finish.
Once you have added your Quick Part, it will show in the Quick Part Gallery. Point and click on it to insert the new Quick Part where the cursor is in the current document.
When you exit out of Word after creating a Quick Part, you will get a message saying “You have modified styles, building blocks,…” You need to choose Yes in order for Word to save the new Quick Parts, which are part of the Building Blocks.
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5 Responses to “Word 2007: How to Save Anything as a Quick Part”
By Jan H. on Jan 29, 2010 | Reply
Why can’t some of the formatting be as easy as it is in Excel. This is a very easy process there, almost intuitive from the get-go. I have never understood why Excel, Word, etc. don’t have the often-done things alike. It seems Excel is much more streamlined in formatting. It’s very obvious different people wrote the different programs but no one talked to each other!
By Min Chambers on Jan 28, 2010 | Reply
Could someone please tell me how to re-size the Preview Panel in the Building Blocks Organiser? The text is so tiny I can’t read it and I can’t find any way to re-size the panel. Many thanks for any help.
By Lisette Walker on Jan 14, 2010 | Reply
Question – I have a chart template that I’d like to save as a quick part – can this be done?
It’s a pareto chart, a combination of bars and lines. The bars represent a given quantity, and the line is the cumulative percentage of that quantity. The data is sorted from largest quantity to smallest.
I’m pretty happy with the chart template, but it takes so many steps to get there I’d really like something that’s faster and easier to access.
Thanks!
By Mona on Dec 2, 2009 | Reply
“Coffee Break Computer”.. smart name and idea.
I’me happy to dicover your blog..
Good luck Loren.
By Claire D on Nov 21, 2009 | Reply
I finally figured out how to insert filename & path, although the instructions did little to help. My problem is: I can’t save the insert to Quick Parts. I want the same filename & path to appear on every document without having to insert the same thing each time I open a new document. Help, please.
By the way: Word 2007 is the @*//!^*** I have ever used!! Shame on Microsoft!
–CD