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Outlook 2007: Creating a Signature

June 9th, 2008 | by Loren |

From the comments:

How do I add my name, address, and scripted signature to my email such that this will automatically be on my all of the email that I send?

Thanks, Rella

Hello Rella – It sounds like what you want is a Signature that would automatically go at the end of every email you write. In Outlook and other email programs, a Signature is a block of text, that can include graphics and web addresses, which automatically appears in every new message. Here are the steps for creating a Signature in Outlook 2007.

  1. Start by creating a New Message in Outlook.

  2. In the new message, click the Message tab and in the Include group click Signature, then click Signatures. The Signature and Stationery box will open.
  3. In the E-mail Signature tab, click the New button.
  4. You’ll need to type in a name for the signature next. You can have multiple signatures, so the name will help when it comes to selecting which signature to use. For example, you might have one signature named Rella – work and one named Rella – personal. Click OK to finish naming the new signature.
  5. Now you can type in what you want included in the signature, like your name, title, address or phone number in the Edit signature box. You mentioned wanting a scripted signature, which you could do through the formatting buttons. Select the text you want to change, then click the font style you want to use.
  6. Repeat the steps for each signature you wish to make.
  7. To add it to all emails, use the Choose default signature area. In the New message: list, pick the signature that you want automatically added to all new messages. If you want a signature added to all messages you reply to or forward, choose a signature to use in the Replies/forwards: list.


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  1. 5 Responses to “Outlook 2007: Creating a Signature”

  2. By Jill on Aug 17, 2009 | Reply

    Hi Carolyn – try recreating the logo in Word, but create a 2-column, 1-row table with no borders to hold it. Place your text in the left cell, and insert your graphic in the right cell. Try resizing to fit the logo or text. Copy and paste it into the Outlook signature box.
    Hope this helps, good luck with it!

    Hey guys — Loren’s above solution works! You can use horizontal or vertical tables, just make sure to right-click and choose Borders & Shading > No Borders
    Thanks!!

  3. By julie on Aug 17, 2009 | Reply

    Hey thanks. I have been having heaps of trouble getting my logo to stay where I want it and at last that seems to have done the trick!

  4. By Charlie on Jul 29, 2009 | Reply

    Loren,

    Thank you so much for the tip. I just setup a new signature for my boss using a table in Word. It worked great!

    Charlie

  5. By Loren on May 15, 2009 | Reply

    Hi Carolyn – try recreating the logo in Word, but create a 2-column, 1-row table with no borders to hold it. Place your text in the left cell, and insert your graphic in the right cell. Try resizing to fit the logo or text. Copy and paste it into the Outlook signature box.
    Hope this helps, good luck with it!

  6. By Carolyn on May 15, 2009 | Reply

    Hi,

    I have a problem trying to create a signature in Outloo 2007. My signature is essentially the company logo and to the right of the logo, my details. In Outlook 2003 I creasted this signature in the advanced edit by inserting the logo and then placing a text box beside the logo with my details.

    However, in Outlook 2007 I no longer have this option. I can no longer put the text beside the logo, I can only have one line of text (as would have happened in 2003 without the text box option).

    Do you know how I can resolve this?
    Thanks,
    Carolyn

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