Word 2007: Add to AutoCorrect with a Right-click
May 30th, 2008 | by Loren |I am a big fan of Word’s AutoCorrect feature: anything that can easily correct my common mistypes and spelling mistakes is my friend. In case you’re not familiar with it, AutoCorrect works by identifying characters you type, which are followed by a space, enter, or tab, and replacing what you typed with pre-specified characters. Here try this: on the first line in a new, blank Word document type teh and then push space. It should have changed teh to the. It already has many of those commonly misspelled words in it; try typeing and it will change it to typing. Remember to space after the word in order for it to change it.
Here’s a quick way to add your own custom entries to AutoCorrect. Next time you are doing your corrections in a document, and you come across a word you commonly misspell or mistype, right-click on it and choose AutoCorrect, then click on the correct spelling. (If the correct spelling isn’t in the AutoCorrect list, you can go to AutoCorrect options to add it.) By going through AutoCorrect, the word should be added to the AutoCorrect which means that next time you mistype it exactly the same way it will be automatically corrected without you having to do anything. After it’s got enough of your custom entries added, it will help you save time on proofing and corrections.
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3 Responses to “Word 2007: Add to AutoCorrect with a Right-click”
By Dave on Aug 28, 2008 | Reply
Hi Rella,
I am trying to find a way to make many AutoCorrect entries quickly and easily.
I’ve been manually adding entries for entering an employee’s employee number and having it auto corrected to his or her name and employee number.
Example
Type: emp1234
AutoCorrect to: Jane Doe (1234)
There are over 300 employees in our company, plus I am making entries for several hundred labor codes. If you can ease my burden, I’d really appreciate it.
Thanks
By Loren on Jun 1, 2008 | Reply
Hello Rella – It sounds like what you want is a signature that would automatically go at the end of every email you write.
In Outlook 2007 you would create a signature by starting with a new message. Click the Message tab and in the Include group click Signature, then click Signatures. In the E-mail Signature tab, click the New button. You’ll need to type in a name for the signature next. You can have multiple signatures, so the name will help when it comes to selecting which signature to use. For example, you might have one signature named Rella, work and one named Rella, personal. After you’ve named the signature and clicked OK, you can type in what you want included in the signature, like your name, title, address or phone number. You mentioned wanting a scripted signature, which you could do through the formatting buttons. Select the text you want to change, then click the font style you want to use. Repeat the steps for each signature you wish to make.
To add it to all emails, use the Choose default signature area. In the New message: list, pick the signature that you want automatically added to all new messages. If you want a signature added to all messages you reply to or forward, choose a signature to use in the Replies/forwards: list.
If you just want to add a signature manually to the occasional message, or switch to another signature in a message, use the Signature button in the Include group, Message tab in a new message
Hope this helps! Good luck with making your signatures.
By Rella on Jun 1, 2008 | Reply
How do I my name,address, and scripted signature to my email such that this will automatically be on my all of the email that I send?
Thanks, Rella