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Word 2007: How to Change Paper Size

A good question came through the comments. Beth G. asked:

Does anyone know if it is possible to create a larger document in Word than the standard 8.5 X 11? I would like to create a document that is 11 X 17.

You can change the paper size of your document through the Page Layout tab, Page Setup group. Clicking the Size button will give you a list of preset paper sizes. It includes a Ledger that is 11 x 17, perfect for Beth’s use.

If none of those presets fit your needs, you can create a custom paper size by choosing the More Paper Sizes at the very bottom of the Size list. It will open the Page Setup box, where you can set a custom paper size through the Paper tab’s Paper size section. The list of preset page sizes is the same as the list in the Size button.

Popularity: 27% [?]

Posted in Page Formatting | 1 Comment »

Word 2007: How to Save Anything as a Quick Part

Here the positive things about Quick Parts:

• It can be anything you use repeatedly in Word documents, and can be made up of any document part, like graphics, text, tables or fields, or any combination of those things.
• Nothing to remember, you can insert them through a menu.
• Easy to create and save.

Quick Parts are found in the Insert tab, Text group. The Quick Parts Gallery is the menu that appears when you click the Quick Parts button. Here’s how to save to the Quick Parts Gallery.

1. Select what you want to save.
2. Click the Quick Parts button, then choose Save Selection to Quick Parts Gallery.
3. The Create New Building Block box opens.

• Name: Type your name for the Quick Part here.
• Gallery: Specifies which Gallery it appears in (leave on Quick Parts for this example).
• Category: Gallery lists can be broken into Categories, so you could arrange your Quick Parts by project name, item type (graphics, boilerplate text), document parts (letter closings, memo or report headings), or any way that is relevant to how you work. The Categories list alphabetically, but you can override that by starting a category name with an exclamation point. You create a new Category by clicking the down arrow in the Category: area, choosing Create New Category…, then typing in the name for it.
• Description: optional, use for your reference.
• Save in: no need to change.
• Options: You can choose to Insert Content Only, Insert Content in New Paragraph, or On New Page.



4. OK to finish.

Once you have added your Quick Part, it will show in the Quick Part Gallery. Point and click on it to insert the new Quick Part where the cursor is in the current document.

When you exit out of Word after creating a Quick Part, you will get a message saying “You have modified styles, building blocks,…” You need to choose Yes in order for Word to save the new Quick Parts, which are part of the Building Blocks.

Popularity: 25% [?]

Posted in Building Blocks, Customize, Fields & Quick Parts, Word 2007 | 5 Comments »

Excel 2007 Practice: Change Color & Explode a Pie Chart

This lesson continues from Excel 2007 Practice: Create a Quick & Easy Pie Chart and Excel 2007 Practice: Adding Data Labels to a Pie Chart.

There are two ways to change the color in a chart: by changing the theme in Excel or changing the color of the individual slices of the pie.

Change the Color by Changing the Theme

From anywhere in the sheet with the pie chart, click the Page Layout tab, and in the Themes group, click Colors and choose another theme color set from the list. If you drag the chart out from behind the list, you’ll be able to see the chart change as you choose different colors.

Change the Colors Slice by Slice

This isn’t hard, but is definitely more time consuming. If you are working with a specific set of colors that you keep reusing, you may want to create your own custom Theme.

1. Click two times on the slice you want to change: two clicks is slower than a double-click, it’s more of a click, look away, then click again. You should see three dots around the slice.
2. Right-click on the slice and choose Format Data Point. (If it says Format Data Series, you didn’t get just the slice selected.)
3. In the Format Data Point box, click Fill in the left pane.
4. In the Fill area, choose Solid fill, and in the Color: list click to choose a different color. If you want to see the color, move the Format Data Point box away from the chart.
5. You can change more slice colors by leaving the Format Data Point box open and single clicking on the slice to change, choosing Solid fill and then changing the color.
6. Close to finish.

If you’re inclined, play with the Gradient and Picture or Texture fill options for more variety in each slice.

Explode a Slice

A way to draw attention to a slice of the pie chart is to explode it, or pull it slightly out of the pie circle.

1. Click two times on the slice to select it.
2. Click and hold and drag the slice out from the center. An exploded slice is just moved out of the pie enough to make it stand out.

Popularity: 30% [?]

Posted in Charts, Excel 2007 | 4 Comments »

Word 2007 DIY: Insert a Footer with File Name & Path in Two Clicks

The title is not meant to be deceiving: Word 2007 doesn’t come with this, but you can set it up yourself. Here are the directions to customize Word so [...] Continue Reading…

Popularity: 57% [?]

Posted in Building Blocks, Fields & Quick Parts, Headers & Footers, Practice, Word 2007 | 51 Comments »

Excel 2007 Practice: Adding Data Labels to a Pie Chart

This project starts with the file made in Create a Quick & Easy Pie Chart and continues with Change Color and Explode a Pie Chart.

This practice is about Legends [...] Continue Reading…

Popularity: 30% [?]

Posted in Charts, Customizing, Excel 2007 | No Comments »

Excel 2007 Practice: Create a Quick & Easy Pie Chart

There will be other how-to articles that start with the chart made in these directions, so you might want to save this project to use with those articles. Like [...] Continue Reading…

Popularity: 28% [?]

Posted in Charts, Excel 2007 | 3 Comments »

What’s the Difference Between Gutter, Margin, and Indent in Word?

A gutter is used when you will have a bound edge on your printouts. If your printout will be bound in a 3-ring binder, you would have a gutter [...] Continue Reading…

Popularity: 34% [?]

Posted in Margins, Page Formatting, Paragraph Formatting, Printing, Tabs & Indents, Word 2007 | 1 Comment »

Word 2007: Add Save All to the Quick Access Toolbar

If you work on multiple Word documents at a time, having the Save All command easily accessible can be a terrific time saver. Save All will save all your [...] Continue Reading…

Popularity: 32% [?]

Posted in Customize, File Related, Word 2007 | No Comments »

Word 2007: Getting Graphics Files from a Document

If you wanted to save the graphics out of a pre-2007 version of Word, you would have had to copy and paste each one to a graphics program and [...] Continue Reading…

Popularity: 32% [?]

Posted in Clipart & Graphics, File Related, Word 2007 | 1 Comment »